Attendance Management System

The What of RJ’s Attendance Management System

In recent years, there have been rise in the number of applications based on Radio Frequency Identification (RFID) systems and have been successfully applied to different areas as diverse as transportation, health-care, agriculture, and hospitality industry to name a few. RFID technology facilitates automatic wireless identification using electronic passive and active tags with suitable readers. RJ’s Attendance Management System is one such system. Here you can solve recurrent attendance monitoring problem using RFID technology. The application of RFID to employee/ student attendance is capable of eliminating time wasted during manual collection of attendance and an opportunity for the administrators to capture face-to-face statistics for allocation of appropriate attendance scores and for further managerial decisions.

RFID is an automated identification and data collection technology, that ensures more accurate and timely data entry. RFID is not actually a new technology; it only quickly gained more attention recently because of its current low cost and advances in other computing fields that open up more application areas. It’s indeed a very stable and reliable technology. It combines radio frequency and microchip technologies to create a smart system that can be used to identify, monitor, secure and do object inventory. At their simplest, RFID systems use tiny chips called tags that contain and transmit some piece of identifying information to an RFID reader, a device that in turn can interface with computers. The ability of RFID systems to deliver precise and accurate data about tagged items will improve efficiency and bring other benefits to business community and consumers alike in the not distant future.

An automated time and attendance system is a way for your organization to save money and eliminate the frustrations of a manual process. Increase efficiency, manage labor costs and maximize profits by implementing an electronic, integrated time and attendance system.

The Why of RJ’s System:

We all know that we are living in a technology oriented world. Organizations today use hi-tech attendance systems to make their working easier. One of the mostly used technologies is RFID based attendance system. Now, one can get anxious about, “what is RFID based attendance system?” Well RFID is the abbreviation of Radio Frequency Identification. RFID based attendance system contains 2 parts, a Reader and one or more Tags (Transponders).

In RFID based attendance system the RFID readers are place at the doorway and require person’s proximity card to read the record. RFID based attendance system has barcode labels that automatically verify the identity of a person.

RFID based attendance system has:

1. Biometrics
2. Time attendance

RJ also offers fingerprint time attendance System for Small Business with the attached Time attendance Software. The overall benefits are:

• Reduce errors: Time and Attendance software reduces the risk of human error and ensures and easy, impartial, and orderly approach in addressing specific needs without any confusion. In fact, Time and Attendance software has been shown to have an accuracy rate of more than 99% versus manual systems by eliminating errors in data entry and calculations.
• Increase security: Time and attendance software together with biometric data collection devices may be used to control employee access to certain areas within a facility and track employee entry. Biometric data collection devices eliminate buddy punching and also helps reduce costly liabilities, including theft of equipment or property.
• Increase productivity: Productivity increases because the process is seamless and makes day-to-day operations more efficient and convenient. Eliminating legacy practices frees up employees time, decreases staffing overhead, and provides supervisors with timely labor data to more effectively manage their operations.
• Save money: Implementing a technology based time and attendance solution with biometric devices will immediately help to reduce your labor costs. Manually collecting, managing, calculating and processing time data to process payroll can take a lot of time, but with an automated time and attendance solution, companies are able to increase efficiency and save money.
• Increase employee satisfaction: Employees will be happier because time and attendance software guarantees timely and accurate pay. Further, by eliminating manual preparation of time sheets, or mechanical time cards employers are able to improve employer-employee relations by giving employee secure access at their discretion to personal data.

The Ratanjyot Solutions System salient features:

• Streamlines your processes by seamlessly integrating with your current HR system;
• Automatically tracks attendance infringements, so you always have real-time employee working hours to hand;
• Reduces the number of routine queries to the HR department by allowing employees access their own information and view the status of requests e.g. holiday balances, overtime worked, flextime etc;
• Frees up HR time, allowing you and your personnel to focus on more strategic initiatives which add further value to the organisation;
• Alerts management to any problem employees or shifts, spots trends and highlights any staff that show superior work habits.
• Eliminates cumbersome manual timesheet entries and associated errors and streamlines the payroll process;
• Reduces the number of calls to the payroll department and reduces the number of adjustments to employee pay cheques;
• Saves you time as RJ software integrates with your payroll system and eliminates duplication of data entry as well as automatically calculating any roundings or grace periods for breaks, overtime, flexi-balances etc;
• Keeps your payroll up to date by automatically identifying employee timesheets stalled in the approval process and back-dating adjustments to payroll when errors / omissions occur;
• Ensures social welfare cheques are returned to the payroll department by tracking employee sick certificates.