Event Management System

The What of RJ’s Event Management System:

With exploding economy, fast paced technology, the infotainment and commerce sector have made Event planning, an organized industry. The fact that events are now being used as a strategic marketing tool by most organizations further necessitates a structured and professional approach towards event management. RJ brings an end to end solution for this:

– Collaborative capabilities allow any number of users to view and update the system, based on user role based authorization

– A comprehensive Document Management System with storage, tagging, versioning check-out features

– Remote access through any web browser or mobile

RJ’s Event Management System renders a single integrated platform to manage multiple events simultaneously. The wide set of tools and technology help streamline the process of event planning, organization and execution. You get functionalities to coordinate event management activities in the most efficient manner.

The Resource availability matrix allows planners to view facilities available on a particular day.

• Event planners are provided a view of available resources along with the concerned time period of intended usage and book resources at the click of a mouse.
• Extensive Budgeting functionalities are available using RJ’s Analytics engine and the Spreadsheet tool.
• Define the event process from beginning to start using the Work flow engine.

The Why of RJ’s Event Management System:

A comprehensive set of planning and other modules works best for you seamlessly. The RJ’s Project Management module provides project monitoring functions including project tasks, duration, start time, end time, predecessor tasks, percentage completion, Gantt charts and more.

The Sponsors and Affiliate Management module helps manage the primary sources of revenue and publicity for events. You can professionally manage all types of event affiliates. Event managers can get a bird’s eye view of slots defined for each event, and allocate slots to affiliates based on contract details and funding agreements.

A web based portal or website can be created for event registrations, with the RJ’s Form Builder facilitating development of dynamic registration forms. Registration rules can be embedded into forms to ensure only eligible individuals are invited. Participants can also subscribe to Email or mobile alerts for details on the event, from time to time.

The most important challenge, the Event Execution is enabled by RJ’s System. All event personnel and staff gain access to duty rosters and activities information throughout the event through the web based portal or printed rosters generated by the system. Reminders can be sent via mail or SMS to concerned personnel in case of schedule changes.

On top of this, we get you powerful Feedback Management system for event managers or owners to evaluate the success of the event on various parameters. The platform offers Business Intelligence capabilities to view event related information and generate metrics on the performance of the event. Performance with relation to costing and adherence to budgets can also be analyzed, through P&L statements, cost sheets and more.

The Ratanjyot Solutions Event Management System salient features:

• Send out automated rule based Invitations
• Event Advertising
• Automatically capture invitee response details and update participant lists
• Define registration rules based on pre defined criteria
• Generate and store work orders for easy retrieval and forwards to appropriate parties based on the type of work order.
• Event checklist templates are provided for various types of events – such as seminars, workshops, lectures – to enable users to quickly set up an event.
• Budget approval & funds allocation
• Automated approval process
• Audits & Reports
• Modular, Scalable & Extendable IntraNet Systems
• Authorized users access using standard secure web browser
• Scalable: Functions / Events / Attendees / Presenters
• Interfaces with other data sources and systems (CRM, ERP, etc.)

You can arrange an interview or speaker presentation with our events and promotions expert. To discuss opportunities, contact +91-9015404300 or drop a mail at sales@ratanjyotsolutions.com